Data Protection

DATA PRIVACY NOTICE

The Parochial Church Council of St. Alban’s, Hindhead

1. Your personal date – what is it?

Personal data relates to a living individual who can be identified from that data. Identification can be by the information alone or in conjunction with any other information in the data controller’s possession. The processing of personal data is governed by the Data Protection Regulation (“GDPR”).

2. Who are we?

St. Alban’s Hindhead Parochial Church Council (the “PCC”) is the administrative body for the church of England Parish of St. Alban Hindhead and is the data controller (contact details below). This means the PCC decides how your personal data is processed and for what purposes.

3. How we process your personal data.

The PCC complies with its obligations under the GDPR by keeping personal data up to date; by storing and destroying it securely; by not collecting or retaining excessive amounts of data; by protecting personal data from loss, misuse, unauthorised access and disclosure and by ensuring that appropriate technical measures are in place to protect personal data. Your electronic data is stored on a secure storage unit in the Vestry.

We use your data for the following purposes:

a) to enable us to provide a voluntary service for the benefit of the of the public in the Parish of Hindhead and for those who are members of our church from outside the Parish, as specified in the objects and constitution of the PCC; b) to administer membership records; c) to fundraise and promote the interest of the charity; d) to manage our employees and volunteers; e) to maintain our own accounts and records, including the processing of gift aid applications and our regular giving scheme via envelopes; f) to operate the St. Alban’s website and deliver the services that individuals have requested; g) to inform you of news, events, activities, services and fundraising activities that will be occurring in the Parish and in which you may be interested; h) to contact individuals via surveys to conduct research about their opinions of current services or potential new services that may be offered.

4. What is the legal basis for processing your personal data?

a) Explicit consent of the data subject so that we can keep you informed about news, events, activities and services and process your gift aid donations and keep you informed about diocesan events; b) Processing is necessary for carrying out obligations under employment, social security or social protection law, or a collective agreement; c) Processing is carried out by a not-for-profit body with a political, philosophical, religious or trade union aim provided: (i) the processing relates only to members or former members (or those who have regular contact with it in connection with those purposes); and (ii) there is no disclosure to a third party without consent.

5. Sharing your personal data

Your personal data will be treated as strictly confidential and will only be shared with other members of the church in order to carry out a service to other church members or for purposes connected with the church. We will only share your data with third parties outside of the parish with your consent, if legally permitted to do so.

6. How long do we keep your personal data?

We keep data in accordance with the guidance set out in the guide “Keep or Bin: Care of Your Parish Records” which is available from the Church of England website
https://www.churchofengland.org/sites/default/files/2017-11/care_of_parish_records_keep_or_bin_-_2009_edition.pdf Specifically, we retain electoral roll data while it is still current; gift aid declarations and associated paperwork for up to 6 years after the calendar year to which they relate; and parish registers (baptisms, marriages, funerals) permanently.

7. Your rights and your personal data Unless subject to an exemption under the GDPR, you have the following rights with respect to your personal data: a) the right to request a copy of your personal data which the PCC holds about you; b) the right to request that the PCC corrects any personal data if it is found to be inaccurate or out of date; c) the right to request your personal data is erased where it is no longer necessary for the PCC to retain such data; d) the right to withdraw your consent to the processing at any time e) the right to request that the data controller provide the data subject with his/her personal data and where possible, to transmit that data directly to another data controller, (known as the right to data portability), (where applicable)

f) the right, where there is a dispute in relation to the accuracy or processing of your personal data, to request a restriction is placed on further processing; g) the right to object to the processing of personal data, (where applicable) h) the right to lodge a complaint with the Information Commissioners Office.

8. Further processing

If we wish to use your personal data for a new purpose, not covered by this Data Protection Notice, then we will provide you with a new notice explaining this new use prior to commencing the processing and setting out the relevant purposes and processing conditions. Where and whenever necessary, we will seek your prior consent to the new processing.

9. Changes to our privacy policy

We keep our privacy policy under regular review and we will place any updates on our website. This privacy policy was last updated on 7th August 2018.

10. Contact Details

To exercise all relevant rights, queries or complaints please in the first instance contact: Parish Administrator at St. Alban’s Church c/o The Vicarage Wood Road Hindhead Surrey GU26 6PX Tel: 01428 607818 Email: admin@stalbanshindhead.org.uk

You can contact the Information Commissioners Office on 0303 123 1113 or via email https://ico.org.uk/global/contact-us/email/ or at the Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire. SK9 5AF.